Two Top Time Management Hacks
Are you time poor? Running out of time? Feel like there aren’t enough hours in the day? Keep watching because I’m going to share with you the two things that have made the biggest influence on my time management.
Before you start thinking how is she pressed for time, I bet she doesn’t even have kids. I actually started my first business when my kids were toddlers, I was in a high stress corporate position which regularly took me out of state and I was studying for an MBA. No I don’t have a nanny or live in help (other than hubby). Yes we all survived, including my marriage.
But I just don’t have the time! I’m time poor! I need more hours in the day! I wish I had a magic wand and could give you more hours, I don’t, but I do have ways to make it feel like you do have more time.
Time Management Hack #1
Here’s the thing, if you constantly think and feel that you don’t have enough of something; you won’t! It really is a ‘glass half empty’ approach to time management. Consider this, you have a friend who is always negative, they can not see the good in anything; always moping, bad things constantly going wrong. If they can only see the negative, that is all they will find.
So, now think about time. Yes I know we all have the same number of hours in the day, but how do you value and see those hours? Do you believe that they will slip through your fingers, do you think they will whizz by; or do you think you have all the time you need, and that time is on your side? Which would you prefer?
This is the first thing that I did which totally changed how I made the most of my time.
I changed my mindset. Look, I have a couple of playlists on time theory but I want to break it down for you.
If you think you have enough time, you will. If you always worry about not having enough time, you won’t.
I know it sounds stupidly simple, and yes I have days where the old ‘not enough time’ mindset creeps in, but I catch myself.
How do I fix it?
One deep breath and a simple reminder that “I have all the time in the world to do this” and I do!
Now if you’re a bit of a procrastinator and just thought “brilliant! Now I have more time to do nothing in”, well you’re technically right but let’s tackle that procrastination.
The first issue is why you procrastinate and generally that comes from fears. Things like fear of failure, imposter syndrome, perfectionism. Addressing those is a whole other chat. But let’s tackle that never ending to-do list! How did I get around that?
Top Time Management Hack #2
I admit that my to-do list used to stop me in my tracks. It was my biggest source of overwhelm. It never got shorter because I kept adding to the bottom. Until I did this one thing.
I started a bullet journal.
Don’t stress, it ain’t pretty. This thing is a practical time management and also business management tool. In it I have what drives myself, my business, & my clients. I do my quarterly business activity planning. I have a monthly calendar and I have a weekly day-to-a-page. I can hear you asking 2 things. I don’t have time for that and couldn’t you just buy one?
I wanted everything in one book, one place. That was part of the overwhelm. My planning and actions were in different spots, on separate pieces of paper. I needed it all tied together with a bow.
It’s been a work in progress, but I’ve now got it to a fine art. The most it takes is about 90 minutes when I am ruling up a new quarter plan, new monthly plan, and a new week-to-a-page. That’s it and that’s only 4 times a year. I spent more time than that looking for those documents, printing, and updating.
The week to the view shows me my business tasks and family commitments in one spot. I also track action items from my quarterly plan, income generated, and what’s coming up next week.
The ‘what’s coming up next week’ is brilliant because I can then move tasks into the current week to make better use of my time.
What this is is a visual of my reverse engineering my week. I start with the non-moveables, add in the tasks due, add in any other tasks carried over, and then I can look at any time left over to decide if I want to take that as time off or schedule in some other work I’ve had on my “to-do” list. (not that I have one any more)
Doing this bullet journal keeps me organized. It reduces the long list and allocates it out. It keeps me on track with the business objectives and it keeps me in line with what drives my business. A perfect Type-A personality working life to be honest. A place for everything and everything in its place!
So take one mindset shift that says, time is mine and add in one killer way to organize said owned time and that overwhelm is a thing of the past.
Have you heard of Einstein time? Do you use it? Leave a comment below. Or leave a comment with your favourite time management hack.